Personal data protection

(employees of the contractual partners – the so-called job agencies)

 

according to Act No. 101/2000 Coll., on the Protection of Personal Data ("Act"), and with effect from 25th May 2018 Regulation (EC) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, "GDPR"), and Act No. 480/2004 Coll., on certain information society services

 

1. Personal data processor: OMNIKA, spol. s r.o., ID: 463 43 733, with its registered office at Hodonín, Pánov 3925, Postal Code: 69501, registered in the Commercial Register kept at the Regional Court in Brno, File No. C 5403, tel.: 518 321 223, e-mail: omnika@omnika.com

 

2. Categories of processed personal data:

  • the identity and the contact details related to employees of our contractual partners, who are temporarily assigned to work in our company (within the framework of the so-called agency employment):

   1. title, name, surname (including all previous surnames)

   2. permanent or other residence, delivery address

   3. date and place of birth

   4. telephone number, e-mail address

   5. data related from an agreement concluded by the parties

   6. education, previous experience or employment

   7. data resulting from initial medical examination, regular or extraordinary medical examinations, health handicap

   8  image and pictorial information about the behavior and actions of the persons recorded by the camera system

   9. information on the arrival and departure of a person from the workplace within the attendance system

 

3. Purposes and legal basis for the processing of personal data:

  • conclusion and performance of a contract to which we are a party

  • compliance with a legal obligation that applies to us

  • our legitimate interests, mainly justified by:

  • interest in establishing a contractual cooperation

  1. pre-contractual communication and eventual claims arising from pre-contractual liability

  2. interest in future resumption of negotiations on establishment of contractual cooperation

  3. our tax records and audit purposes

  4. measures for further development of our services

  5. optimization of procedures to analyze our needs

  6. application of legal claims and defence in legal disputes

  7. security verification

  8. protection of property, safety and health of people in the workplace

  • if the law requires a consent of the employee with processing, we will always ask for it in advance

 

4. Recipients of personal data:

  • IT service or information systems providers

  • legal services providers

  • persons who, under our authority, ensure performance of our contractual or legal obligations and exercise of rights established by a contract or by the law or with who we cooperate in performance of a contract or in the realization of our scope of business (ie tax advisors, auditors, etc.)

  • public authorities, courts or law enforcement authorities

  • personal data are not transferred to third countries or international organizations

 

5. Duration of data processing: We process personal data for the time necessary to meet the purpose for which the data have been collected.

6. Source from which personal data originates: Personal data may originate from the contractual partners who are the personal data controllers of their employees, directly from the data subject whose personal data we process, public registers or other sources.

 

7. Method of processing of personal data: Personal data are processed in electronic form in an automated manner or in printed form in a non-automated manner.

 

8. Rights of the data subjects: Right to information and access to personal data (§ 11 and 12 Act or Article 15 GDPR); the right to rectification (Article 16 GDPR); the right to erasure (Article 17 GDPR); the right to data portability to another data controller (Article 20 GDPR); the right to restriction of processing of personal data (Article 18 GDPR); the right to explanation and removal of the undesirable state (§ 21 Act); right to object to processing of personal data (Article 21 GDPR); right to lodge a complaint with the Office for Personal Data Protection (supervisory authority). If the data subject has given us his / her consent, he / she may withdraw it at any time by writing at our address or via email omnika@omnika.com (in whole or in part) – this has no effect on the lawfulness of the processing based on the consent granted prior to his / her withdrawal.

 

9. Voluntary provision of personal data: If the processing of personal data is based on the consent of the employee, it is entirely voluntary; if the employee does not provide us with his / her personal data, he / she will not suffer any legal damage, but he / she will not be able to use our services. Otherwise, processing of personal data is possible only on the basis of a statutory or contractual requirement (e.g. if personal data are required for a contract).

 

10. Termination of temporary assignment to work: If the temporary assignment of an employee is terminated, we will immediately terminate the processing of personal data which are not necessary for performance of our legal obligations and we will delete them to that extent; we will also invalidate e-mail address and mobile phone of the employee (if they were established or handed to the employee). However, in order to comply with legal obligations, we will continue to process the personal data of the employee regarding, in particular, wage agenda of the employee, all data relating to the employee's tax liability, as well as ours, data concerning health of the employee during the employment for the purposes of any future claims for occupational disease, to the extent strictly necessary and for as long as it is strictly necessary as it is determined in the relevant legislation.

 

In Hodonín, 25th May 2018

 

OMNIKA, spol. s r.o.

rep. by Petra Kuncová, Managing Director